CLOSED: Seeking an Administrative Assistant for our Canberra Office

August 31, 2020

The Administrative Assistant will be located in our Canberra office and will support our Newcastle and Sydney offices, as well as remote teams across Australia. This role is the back-bone of the Canberra office, and is instrumental in ensuring seamless daily operations for our team. The Administrative Assistant will ensure office equipment is acquired and maintained, attend to visitors, manage the office (including Strata and Maintenance liaison), and will provide administrative support to corporate functions such as Human Resources and Executive Leadership. 

The role is dynamic and involves working with US-based staff. It will require someone who takes ownership, displays initiative, likes to collaborate, and demonstrates a warm professional personality and ethical conduct.

About You

  • You hold a Diploma or equivalent tertiary qualification conducive to an administrative position.
  • You have at least 3 years’ experience in Administration in a professional environment.
  • You have demonstrated experience with office management and liaising with building management.
  • You have demonstrated experience with Microsoft Office products and document management systems.
  • You have excellent verbal and written communication skills, and strong interpersonal and presentation skills.
  • You are highly organised and efficient, with excellent time management skills and attention to detail.
  • You enjoy working in a small business environment with diverse requirements.
  • You have experience in one or both of the following:
    1. Familiarity with ISO 9001:2015
    2. Prior Defence experience.

About the Responsibilities

  • You will be responsible for office maintenance, including utilities, supplies and inventory management for the Canberra office.
  • You will be responsible for the reception, attending to the phone, email and mail correspondence, greeting guests and ensuring security compliance.
  • You will be responsible for booking travel for employees, when required.
  • You will be responsible for supporting leadership with monthly reporting requirements, and maintaining of corporate handbooks/policies.
  • You will be responsible for coordinating meetings and events, taking the lead as and when requested.
  • You will be responsible for assisting Human Resources with recruitment and on-boarding activities, such as formatting resumes, scheduling interviews, conducting reference checks and coordinating on-boarding activities.
  • You will be responsible for ensuring workplace health and safety compliance is maintained in the Canberra office.

About the Benefits

PAC provides you with the opportunity to work in a close-knit, innovative team environment and empowers you to make an impact whilst delivering capability for the Australian Defence Force. We offer growth and development opportunities and a work-life balance that enables our team to thrive. PAC will provide you with a flexible and supportive working environment, paid Parental Leave, and access to our Novated Lease program.

Integrity is one of PAC’s core values and as such, we are committed to a culture of diversity and inclusion. PAC is proud to be a signatory of the Veterans Employment Commitment and is an equal opportunity workplace. Employment decisions are made solely based on the best person for the job and without regard to candidate status, background and/or any characteristics protected by laws and regulations.

Due to the nature of our work, we are only able to consider applicants with permanent residency in Australia and are not in position to consider applicants with temporary visas.

Unsolicited applications from agencies will not be considered.

This position has been filled. To view current open positions, please visit the Careers page.

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